OFFICE OF THE ACADEMIC REGISTRAR

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    Tel: 0414 285037 / 285001

    GUIDELINES FOR CHANGE OF PROGRAMME AND STUDY TIME ,

    GUIDELINES FOR REGISTRATION OF CONTINUING STUDENTS 

    GUIDELINES FOR CENTRAL REGISTRATION OF FRESH STUDENTS

    GUIDELINES FOR REGISTRATION OF RETAKERS

    All First Year/Fresh Students

    Kyambogo University.

    REGISTRATION SCHEDULE, SEMESTER 1, 2015/2016 ACADEMIC YEAR

    The Academic Registrar informs all undergraduate students that central registration will start on Tuesday 13th October 2015 at Block 2, Admissions Division, Rooms 1, 2, 3, 4 and 16 according to the following schedule.

    GOVERNMENT SPONSORED FRESH STUDENTS

    Registration Period

    Day/Date

    Faculty

    12th -16th October 2015

    (1 Week)

    Tuesday, 13th October 2015

    Faculty of Engineering

    Faculty of Science

    Wednesday 14th October 2015

    Faculty of Special Needs and Rehabilitation

    Faculty of Vocational Studies

    Thursday 145h October 2015

    Faculty of Arts and Social Sciences

    School of Management and Entrep.

    Friday 16th October 2015

    Faculty of Education

    PRIVATELY SPONSORED FRESH STUDENTS

    19th October ÔÇô 20th November 2015

    ( 5 Weeks)

    Mondays

    Faculty of Arts and Social Sciences

    Tuesdays

    Faculty of Arts and Social Sciences

    Wednesdays

    School of Management and Entrepreneurship

    Thursdays

    Faculty of Science

    Faculty of Education

    Fridays

    Faculty of Engineering

    Faculty of Special Needs and Rehabilitation.

    ALL CONTINUING STUDENTS (Registration is automatic upon payment of 100% fees).

    23rd -27th November 2015

    (1 Week)

    Monday - Friday

    Printing and Dispatch of Registration Cards to Faculties for fully paid up students

    30th Nov. 2015 ÔÇô 5th Dec. 2015

    (1 Week)

    Monday - Friday

    Collection of Registration Cards from the respective faculties.

    GUIDELINES FOR CHANGE OF PROGRAMME AND STUDY TIME SEMESTER I 2015/2016 ACADEMIC YEAR

    All fresh students who wish to change subject combination should:

    1. Pick application form for change of subject combination from Room 3, Admissions Office, Block 2.
    2. Fill the form and attach a copy of admission letter, result slips/certificates/transcripts.
    3. Submit your application form to Room 3, Admission Division, Block 2 latest 21st August 2015.

    Important:

    1. Change of subject combination is only applicable to students admitted to pursue Bachelor of Arts in Arts, Bachelor of Arts with Education, Bachelor of Science with Education, and Bachelor of Arts in Social Sciences.
    2. To change subject combination you must have strong principal passes in the subjects you wish to offer.
    3. Applicants are strongly warned against presenting forged academic documents to support their applications. The consequences, if discovered, are grave.

    GUIDELINES FOR REGISTRATION OF CONTINUING STUDENTS SEMESTER I 2015/2016

    All continuing students should adhere to the following registration guidelines and timelines.

    Note: For students resuming from withdrawal they must report to Rooms 2 or 4, Admissions Division, Block 2 with withdrawal letters and have their resumption status updated on the system before obtaining reference numbers and making any payments.

    1. Obtain a reference number from the Computer Centre/ICT Coordination Office or any facility with internet services anywhere across the country by following these easy steps:Pay, using reference number, all the mandatory fees in Stanbic, Crane or Ecobank anywhere across the country by the 6th week of the semester (i.e. by 21st September 2015).
      1. Type http://ekampus.kyu.ac.ug in any User Resource Locator (URL) and press Enter to access the ekampus Student Portal.
      2. Enter your Student Number and Password and click on ÔÇ£LoginÔÇØ to access your account.
      3. Click on ÔÇ£My PaymentsÔÇØ and then ÔÇ£Mandatory PaymentsÔÇØ to pay tuition and functional fees.
      4. Select the current Year of Study and Semester and click ÔÇ£LoadÔÇØ.
      5. Enter the Amount You Want to Pay and click on ÔÇ£Proceed to PayÔÇØ.
      6. Print your Payment Advise Slip or Accurately Copy the Payment Reference Number from the payment advice slip.
    2. surcharge will become effective Midnight of 21st September 2015 for students who will have not cleared all the mandatory fees by the end of the 6th week of the semester.
    3. Pay National Council of Higher Education fee using the NCHE Deposit Slips available in Stanbic Bank (No need for reference number to pay NCHE fees).
    4. Once you make 100% fees payment, by checking the registration status is ÔÇ£RegisteredÔÇØ by checking in your ekampus Student Portal.
    5. In case the registration status is ÔÇ£Not RegisteredÔÇØ after making 100% fees payment, report this anomaly immediately to Admissions office or ICT office.
    6. Collect the Registration Card from your Faculty/School effective 12th October 2015 by presenting your previous registration card and NCHE bank slip.

    Important:

    1. The system shall deactivate the accounts of all students who do not strictly adhere to the payment and/ or registration deadlines.
    2. Ensure that you register and receive your registration card before examinations period begins.
    3. No student will be registered and/or issued registration card during and after examination period ends.
    4. Applicants are strongly warned against forging registration cards. The consequences, if discovered, are very grave.

    GUIDELINES FOR CENTRAL REGISTRATION OF FRESH STUDENTS SEMESTER I 2015/2016

    All fresh students should strictly adhere to the following registration guidelines and timelines:

    1. Read and internalize these guidelines to prepare yourself for the registration exercise.
    2. Go to Kyambogo University Computer Centre/ICT Coordination Office to verify your information online, create password to your Student Portal Account and obtain a payment reference number.
    3. Pay, using reference number, the Kyambogo University mandatory fees in Stanbic, Crane or Ecobank anywhere across the country by 21st September 2015.
    4. surcharge will become effective at Midnight of 21st September 2015 for students who will not have cleared all the mandatory fees.
    5. Pay National Council of Higher Education (NCHE) fee using deposit slips available in Stanbic Bank (No need for payment reference number to pay NCHE fees).
    6. Go to the Reception of Admissions Office, Block 2 and collect 2 copies of Registration Forms and File Folder starting on 7th September 2015.
    7. Fill the registration forms and attach passport photos and photocopies of the following documents on each of the two forms in the order they are listed below:Go to Room 1Admissions Division, Block 2 from Wednesday 7th September 2015 with your admission letter, fees payment slips and registration forms to have your photo taken.
      1. Admission letter.
      2. Uganda Certificate of Education (O-Level) or equivalent result slip and certificate.
      3. Uganda Advanced Certificate of Education (A-Level) or equivalent result slip and certificate.
      4. Diploma transcript and certificate (For Certificate/Diploma scheme entrants only).
      5. Identity card from previous schools/institutions.
      6. Passport (For International students only).
      7. Birth certificate.
      8. UNHCR Refugee Pass (For refugee students only).
      9. National Council of Higher Education fees slip.
      10. Bank payment slip for tuition and functional fees.
    8. Present yourself for registration at Block 2-Admissions Office in any of the Rooms 2, 3, 4 or 16 from 7th September 2014 with originals of all the documents listed in 6 above, completed registration forms.
    9. In cases where the system fails to recognize that you have made payments and therefore cannot register you, go to ICT Coordination Office, at the Faculty of Arts and Social Sciences to have the problem rectified.
    10. After verification of your admission, payment and academic documents, go to Room 3, Admissions Division to sign the registration list and be issued with a registration card. Leave a copy of the registration form in the file folder in Room 3.
    11. Report any error on your registration card immediately to Admissions Office, Room 4.
    12. Deliver the 2nd copy of the registration form to your Hall of Attachment/Residence and sign up.

    Important:

    1. Only admitted and fully paid up persons will be registered.
    2. Only candidates who present mandatory documents in 6 above will be registered.
    3. 2013 and 2014 candidates do not need to have UACE certificates to be registered.
    4. Students who lost their result slips or certificates must have letter of verification of results from UNEB. Please request for the letter from UNEB early enough.
    5. Always monitor your studentÔÇÖs portal account using your student number and password.
    6. Keep your original documents in secure and safe places at all times.
    7. Ensure that you register and receive registration card before examination period begins.
    8. No student will be registered and/or issued registration card during and after examinations.
    9. Applicants are strongly warned against presenting forged academic documents for registration. The consequences, if discovered, are very grave.

    GUIDELINES FOR REGISTRATION OF RETAKERS, SEMESTER I, 2015/2016

    All students who completed studies but have papers to retake and/or are under amnesty should adhere to these registration guidelines and timelines:

    1. Obtain your retake authorization letter, signed by the Academic Registrar, from the Examinations Division at the beginning of the semester.
    2. If you have never been issued student number, present originals and photocopies of your admission letter, registration cards, retake authorization letter and fees payment slips for all years of study to officers in Room 3, Admissions Division, Block 2 for verification and subsequently be issued a student number.
    3. Obtain a reference number from the Computer Centre/ICT Coordination Office or any facility with internet services anywhere across the country by following these easy steps:Pay, using reference number, all the retake fees in Stanbic, Crane or Ecobank anywhere across the country by the 6th week of the semester (i.e. by 21st September 2015).
      1. Type http://ekampus.kyu.ac.ug in any User Resource Locator (URL) and press Enter to access the ekampus Student Portal.
      2. If you are a first time user, verify your information online and create password to your Student Portal Account.
      3. Enter your Student Number and Password and click on ÔÇ£LoginÔÇØ to access your account.
      4. Click on ÔÇ£My PaymentsÔÇØ and then ÔÇ£Pay other FeesÔÇØ.
      5. Check the boxes against the items for which you want to pay as indicated in your retake letter and click on ÔÇ£Retrieve PayslipÔÇØ.
      6. Click on ÔÇ£Pay NowÔÇØ to print your Payment Advise Slip.
    4. surcharge will become effective Midnight of 21st September 2015 for students who will not have cleared all the retake fees by the end of the 6th week of the semester.
    5. Fill the registration form for Continuing students, attach├® a copy of the retake authorization letter and fees payment bank slip and indicate your student number at the top of the form.
    6. Present the completed form to Room 2 or 4, Admissions Office, Block 2 for purpose of updating your retake status on the Student Information Database (SID) and registration.
    7. Collect your registration card from Room 3, Admissions Division, Block 2 after two days of submission of the request for registration and sign up.

    Important:

    1. The system shall deactivate the accounts of all students who do not strictly adhere to the payment and/ or registration deadlines.
    2. Ensure that you register and receive your registration card before examination period begins.
    3. No student will be registered and/or issued registration card during and after examination period ends.

    Thank you

    Rose G. Bwire (Mrs)

    Academic Registrar

    Copy to :         Ag. Vice Chancellor

                            Deputy Vice Chancellor A/A

                            Deputy Vice Chancellor F/A                         

                            University Secretary                          

                            University Bursar

                            Dean of Students

                            Deans of Faculty/School

                            Heads of Deprtment

                            ICT Coordinator

    ekampus

                            Guild President

    All Faculty Adminstrators/Registrars

                            All  Notice Boards

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